個人資料保護辦公室

Gabinete para a Protecção de Dados Pessoais

Office for Personal Data Protection

Enquiry Case Notes
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No: 0535/C/2012

Title: Recruitment results were announced on social networking sites

Content:

    Organization A intended to upload the recruitment results to a social networking website, in order to inform job applicants about its recruitment results.
  Organization A consulted the GPDP whether the aforementioned was in line with the Personal Data Protection Act (Law 8/2005).

Result:

    In the absence of detailed information about the case, the GPDP could only provide the following opinions based on general personal data processing:
  According to Articles 4(1)(1) as well as 3(1) of the Personal Data Protection Act, the data processing of the current enquiry is subject to the said Law.
  While advertising for its recruitment, Organization A should have specified how recruitment result would be announced. In addition, under Article 5(1)(3) of the Personal Data Protection Act, the information to be published by Organization A for its recruitment should be in accordance with the principles of proportionality and appropriateness. For example, if publishing the names of the admitted candidates could achieve its purposes, their identity card numbers should not be published.
  In addition, Organization A should restrict the access level of the social networking sites, in which only the applicants could access the recruitment result.

Reference:
Please refer to "Personal Data Protection Act", articles 3,4,5 .

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